STOTESBURY REGATTA: May 16 - 18, 2019

BOATHOUSE ROW

TEAMMATE & PARENT MEETING
WEDNESDAY, APRIL 24th @ 7:30 pm
OAKTON HIGH SCHOOL CAFETERIA
(Slideshow below if you missed the meeeting) 

Oakton Crew will be in full force at the Stotesbury Cup Regatta, held on Philadelphia's legendary Boathouse Row on May 17th & 18th.  The team will travel in two chartered buses on Thursday May 16th, and will stay together in Mt. Laurel, New Jersey, returning on Saturday May 18th at the conclusion of racing.  

Coaches will inform teammates which boats will be competing, and the entire team is encouraged to attend to support our racers and to cheer Oakton Crew boats down the course.   Participation in this trip is optional for teammates, but the entire team is invited to attend. The goal of the coaching staff is to have as many athletes as possible experience time trials, within the limits of allowable Stotesbury entries and boating options.

Although the team travels together in buses, we need a lot of parent volunteers to assist with check-ins on the buses, to chaperone hotel floors, to help with pasta dinners at the hotel, and to help at the Chuck Wagon tent to feed our team on both days.  Please visit the Signup Genius to sign up for a volunteer shift, and we ask that every parent planning to attend select two shifts if possible.  

Stotesbury is the largest high school regatta in the world, and is an awe-inspiring event so we hope to see as many families as possible in Philly for this weekend celebration of rowing. 

CLICK HERE FOR REGATTA INFORMATION

CLICK HERE FOR REGATTA INFORMATION

TEAM SCHEDULE:

WED 5/15:  Practice @ Sandy Run; Coaches will instruct teammates about loading boats and equipment for travel; Chuckwagon will be packed and prepped for travel.

THURS 5/16:  Buses load at OHS @ 12:15 p.m., depart school @ 12:30 from DOOR 4; all athletes MUST be on the bus at time of departure, or a parent must transport to Philadelphia.

The Stotesbury Logistics team will work with OHS office staff to arrange excused absences for teammates; parents & teammates should contact their teachers to arrange make-up work for Thursday afternoon and Friday.

Any student who has an AP exam Thursday afternoon or Friday must reschedule the exam with school staff — please contact your school counselor for details and reschedule dates.   

Teammates should bring a bagged lunch and full water bottle for the bus, and it’s advisable to wear your practice clothing on the bus - there are limited options for changing before river arrival.

3:30 to 7:00 p.m. At Schuylkill River: rig boats and practice runs on water; reload buses for hotel
7:00 - 8:00 p.m. Check-in at hotel
8:00 - 9:00 p.m. Pasta dinner for team @ hotel — Catered by Gambino's
*Parents are invited to join the team for pasta dinners at the hotel both nights - cost for parents is $15.00 per person, payable on the Crew Store
Coach Boat Meetings in lobby
LIGHTS OUT @ 10:00 p.m.

FRI 5/17: TIME TRIALS ALL DAY
**Departure times subject to change based on regatta schedule

7:00 a.m. Bus departs for River with entire team
11:30 - 1:30 Lunch at Chuck Wagon Tent @ Regatta
RETURN TO HOTEL at end of racing
8:00 - 9:00 p.m. Pasta dinner for team @ hotel — Catered by Gambino's
Coach Boat Meetings in lobby
LIGHTS OUT @ 10:00 p.m.

SAT 5/18: Semi-Finals & Finals for progressing boats; Schedule and return home time TBD depending on team events.

COST:

$260 per teammate: Covers charter buses, hotel, Thursday & Friday pasta dinners, and food & beverages from the Chuck Wagon at the regatta Friday & Saturday; students may wish to bring additional spending money for shopping or outside snacks.
Payment by check made payable to OCCBC, or through the Crew Store ($267.80 with credit card fees).

HOTEL INFORMATION:

We have a block of rooms reserved for the team at the Staybridge Suites in Mt. Laurel, New Jersey (a 30-40 minute drive from the course):

Staybridge Suites
4115 Church Street
Mount Laurel NJ
856-722-1900

Parents are invited and encouraged to attend this trip with the team, and a few extra rooms are reserved with the team block — Parents must make their own arrangements by calling the hotel and asking for a reservation in the Oakton Crew block of rooms.

Rates:
Studio Suite: $133.00 + taxes
One Bedroom Suite: $143.00 + taxes

The Staybridge is otherwise sold out for the weekend, and parents who do not wish to stay with the team should find their own accommodations as soon as possible. 

Several hotel options are available in the Mt. Laurel/Cherrywood area of New Jersey, or a map of the course is below for parents who wish to stay in Philadelphia.

PARKING AT STOTESBURY: 

For parking information and prepayment for space, please visit the Stotesbury PARKING webpage.  Please do not park anywhere on Kelly Drive on Thursday or Friday, even if you do not see a "no parking" sign - you will get a ticket of up to $200. 

THE FOLLOWING FORMS ARE REQUIRED FOR STOTESBURY:

If you have read the information here and still have questions, please email Joe Couch, VP Logistics at logistics@oaktoncrew.com.

If you were unable to attend the interest meeting, please contact Mona Jarrah, VP Membership at membership@oaktoncrew.com to make arrangements to turn in your forms and payment.

CLICK FOR MAP

CLICK FOR MAP

The Stotesbury course is down Kelly Drive, between the Philadelphia Museum of Art and the Gillin Boathouse. 

VISIT THE
STOTESBURY WEBSITE
FOR MORE INFORMATION

ON SPECTATOR PARKING & TO DOWNLOAD THE ‘STOTES’ APP

Stotes Long.jpg