• Fundraising
• Volunteers
  • Sign up
  • Board Member
  • Team Support
  • Regatta
  • Concession
• Supporters

The following jobs are voting board members of the OCCBC. The descriptions are from the current version of the OCCBC Constitution and ByLaws, v.12:

• The President is responsible for safe, efficient operations of the Club. He/she shall appoint all committees and shall be an ex-officio member of the same. The President is a standing invitee for Executive Sessions of the Board.
• The President serves as the primary point of contact for negotiations with school administration, external rowing governing bodies, coaches, and parents.
• The president coordinates and officiates meetings of the membership and board.
• The president establishes and implements policy and procedure and performs other tasks as required.

• The Vice President for Administration is the secondary point of contact when the president is unavailable. In the absence of the President, he/she shall officiate. The Vice President for Administration is a standing invitee for Executive Sessions of the Board.
• The Vice President for Administration prepares and maintains records related to the overall administration of the club. These records include the records of employment for coaching staff. These records also include the Constitution and Bylaws for OCCBC. The Vice President for Administration also coordinates with the Treasurer regarding tax and legal documents required for compliance with IRS and state regulation, governing bodies and insurance providers
• The Vice President for Administration acts as liaison with the team captains and executes the Club's Awards Program.
• The Vice President for Administration performs other duties as assigned.

• The Secretary is a standing invitee for Executive Sessions of the Board.
• The Secretary keeps a complete journal of the proceedings at all OCCBC board meetings.
• The Secretary distributes meeting minutes to the Board and forwards them to the webmaster as a Club official document for permanent retention. Note: Prior to implementation of the club website as the repository, meeting minutes records were maintained by the Treasurer and VP Administration. Copies of minutes older than those kept on the web are available from these officers.
• The Secretary disseminates the meeting minutes to board members as soon as possible after any meeting.

• The Treasurer is a standing invitee for Executive Sessions of the Board
• The Treasurer maintains the accounts of the club. The Treasurer collects all money due the Club, banks, and disburses the same for all legal debts of the Club. The Treasurer keeps an exact account of all receipts, expenditures and dues - recording the individual names connected therewith. The Treasurer coordinates with the OHS Athletic Boosters treasurer and the school Athletic Department regarding crew accounts maintained with them.
• The Treasurer prepares the OCCBC budget. The Treasurer provides a written monthly budgetary report at the OCCBC board meeting. At the end of the Treasurer’s term, the Treasurer prepares a written annual report on the financial condition of the Club including budgeted vs. actual amounts.
• The Treasurer prepares tax filings, insurance policies, and other such documents as required to maintain compliance with laws and governing regulations.
• The Treasurer works with the VP Membership and other board members as needed to track members in arrears on dues and other fees.
• Individual team members may also earn credits that they may use for spirit wear or other fees. The Treasurer maintains the records of these individual amounts.
• The Treasurer maintains the records of the corporation in coordination with the VP-Administration. These are the official records and documents for the Club including property inventories.

• The Vice President for Communications is responsible for information dissemination to Club members and external interested parties.
• The Vice President for Communications communicates with all officers about their areas of responsibility and assists in information dissemination to members.
• The Vice President for Communications promotes the crew program and spirit among OCCBC members and athletes.
• The Vice President for Communications either performs or supervises others performing the following functions:
  • Establishing and maintaining the Crew Communication bulletin board at OHS
  • Liaison to OHS Athletic Boosters for matters other than staff employment and finances, including providing information for the OHS Athletic Booster newsletter
  • Production of OCCBC web site and its information
  • Creation and maintenance of various OCCBC email lists

• The Vice President for Fund Raising is responsible for executing the current year's fund raising plan and for developing a projected plan to support anticipated expenditures of the Club for the following year.
• The Vice President for Fund Raising provides fund raising opportunities for the benefit of OCCBC’s mission of providing equipment and support to the OHS Crew Club. The Vice President for Fund Raising also provides fund raising opportunities for individual members to generate club credit which may be used towards spirit wear and club fees.
• The Vice President for Fund Raising works in conjunction with the Vice President for Volunteers, Vice President for Communications, coaching staff, school administration and other officers to assure that fund raising events are well supported, coordinated with practice schedules, and in compliance with school guidelines.
• The Vice President for Fund Raising provides reports at the monthly OCCBC board meeting on fund raising results and any upcoming events.
• The Vice President for Fund Raising creates and maintains records of the amounts of fund raising performed by the individual team members.

• The Vice President for Logistics manages all Regatta Logistics, Club travel, lodging and other logistical needs required for travel outside the local area.
• The Vice President for Logistics is also responsible for local regatta scheduling and logistics (including getting boats and rowers on water on time) in conjunction with the head coach and the Virginia Scholastic Rowing Association, or VASRA (formerly known as the National Capital Area Scholastic Rowing Association, or NCASRA).
• The Vice President for Logistics assists team members in setting up car pools if needed for on-the-water practice.
• The Vice President for Logistics oversees the communication of, and compliance with park rules, parking regulations, and regatta day instructions to families in conjunction with the coaches.

• The Vice President for Membership is responsible for maintaining the list of active members along with all necessary forms and documentation needed.
• The duties of the Vice President for Membership include:
  • Collecting and reviewing all required documents for crew participation and club membership
  • Scheduling an available swim test for new members
  • Providing the coaches with the required paperwork for each member
  • Providing the Vice President for Communications and/or a designated email list administrator with email addresses and corrections for team members and their families

• The Vice President for Operations is responsible for the acquisition and maintenance of all equipment needed for the operation of the OHS Crew Club. The Vice President for Operations works in concert with the Head Coach to determine the club’s needs.
• The Vice President for Operations keeps the inventory of equipment currently owned by the club and provides a copy of that inventory to the Treasurer and Vice President for Administration for inclusion in the club records.
• The Vice President for Operations identifies equipment needed by the club either for maintenance or to support club growth. The Vice President for Operations locates and prices this equipment. Identified needs are communicated to the Treasurer for budgetary purposes and to the OCCBC board for purchase approval.
• The Vice President for Operations works with the Treasurer as needed to purchase approved equipment for the club and arrange equipment delivery and set up.
• The Vice President for Operations ensures all Club-owned equipment is safely and properly maintained to support the rowing program.

• The Vice President for Volunteers manages Club efforts to supply team member and parent volunteers. The volunteer areas include
  • fund raising events
  • required support to VASRA (formerly NCASRA) and regatta requirements
  • NVRPA and Sandy Run requirements
  • OHS Athletic Booster Club and school requirements
  • Other activities as required.
• The Vice President for Volunteers recruits volunteers for these positions and maintains records of volunteer contributions. The Vice President for Volunteers shares these records as needed with the Vice President for Membership.
• The Vice President for Volunteers reports on all upcoming volunteer events and volunteer vacancies at the OCCBC board meetings.