Updated 11/26/2007
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Team Support Job Descriptions
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- Athletic Boosters Rep
- The Athletic Boosters rep represents the crew team at the regular Oakton Athletic Booster meetings. The Athletic Booster rep reports back to the Oakton Crew Board.
- Beach Parent
- This is a parent who stays at the boat house when we are having on-the-water practice. This parent
- helps supervise any students doing land workouts
- has his or her own cell phone for emergencies
- helps find missing equipment
- has a change of clothes if someone gets wet and doesn't have one
- ensures the boats are wiped down before putting them away
- can even learn to help with minor boat repairs that can easily be done at practice
- emails the operations group to let them know about any boat repairs that are needed
A bag of necessary supplies and a key for the locker are provided. You just need to provide your time.
- Hospitality
- The Hospitality person helps organize and recruits volunteers for
- hosts for team parties (including the pasta parties)
- team snacks on regatta days
- the end of year team banquet
- coordinates as needed for the school varsity sports banquet
- NCASRA Rep
- The NCASRA (National Capital Area Scholastic Rowing Association) rep represents Oakton at the regular NCASRA Board of Directors meetings (approximately 6 over the year). NCASRA is the membership organization of local high school rowing clubs that sponsors the regattas in which the high school teams compete. The NCASRA rep reports back to the Oakton Crew Board.
- OLOC Rep
- The OLOC rep needs to be available for every Regatta in a season. There are usually 7-9 Regattas held at Sandy Run from late March to late May. All Regattas are held on Saturdays and start in the morning. The OLOC rep will
traditionally have a choice between 2-3 jobs. Oakton Crew in the past had been assigned dock master and launch master jobs. The job stays the same within one season. The OLOC rep (depending on the final job assignment) will show up at Sandy Run between 6 and 7:30 am and stay until the end of every Regatta. They are usually over by mid afternoon. Outside of Regattas on Saturdays, the OLOC rep only needs to attend one meeting in February which is before the start of season. Training takes place on the job.
- Pasta Dinner Hosting
- Volunteer to host a pasta dinner for the team on Friday, the night before the regatta. All team members are invited to the dinner. The host family is responsible for the pasta, white and red sauce, beverage, and paper goods. You will also be given some money from the crew funds to help cover the purchases. Also, rowers bring a salad, garlic bread, and/or finger friendly dessert (fruit, cookies, brownies). Other parents can also volunteer to serve, refill beverages, and help clean up.
- Regatta Shuttle Bus Helper
- A parent volunteer will meet the driver at Silverbrook ES to provide signs for the window and to give the bus driver the passenger count form (both forms to be provided by TJ). If the bus driver has not done this job before, the volunteer should accompany the driver on the first roundtrip to make sure the driver knows where to go and what to do. The parent volunteer will determine when the last shuttle bus run is needed and will notify the bus driver of the last trip of the day. This is one hour after the last race.
- Spirit Wear
- The Spirit wear volunteer
- deals with team jacket orders - collects orders, orders the jackets from the jacket company, and makes jacket pick up places and times available
- helps decide what the spirit wear choices for the year will be and what the artwork will look like
- deals with the spirit wear orders - collects orders, places the order with the spirit wear company, and makes spirit wear pick up places and times available
- Uniforms
- The Uniforms volunteer
- reminds returning team members to check whether their uniforms still fit
- measures new team members and returning team members who outgrew their uniforms
- places the order with the uniform company
- makes uniform pick up places and times available
- Webmaster
- The Webmaster position is part of the communications committee and deals with both the website and the email lists. The webmaster is the contact point between the board and the web hosting / domain registration company.
- For the email lists, the webmaster:
- Creates and maintains all email addresses and mailing lists used by Oakton crew
- Helps families diagnose problems with getting emails delivered or sent (usually spam filter issues)
- Works with email provider companies that black ball all mail from our host company to get on their white list
- For the website, the webmaster:
- Actively gathers information from board members, parents, crew events, school news, etc. to provide web page contents
- Provides frequent updates to the index, news, volunteer sign up, and ad pages
- Takes photos needed for the web pages or gathers photos from others
- Resolves any technical issues with the website, form mail, etc.
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team support